Template for photographers: add your details, print it, and have one copy signed per child. You keep the signed forms — nothing needs to be uploaded. Provided for guidance only — have it checked by your own adviser before use.

Parental consent — school photography and automatic photo sorting

The photographer (data controller)

Name / business name:
Address:
Email:   Phone:

The child

I, (parent / legal guardian),
legal guardian of the child
School / nursery:   Class / group:
Date of the session:

having read the information below:

1. I consent to the photographer named above photographing my child (individual portrait and group photos) at the session indicated, and making these photos available to me in a password-protected online gallery as watermarked previews, so that I can order prints.
2. I explicitly consent (Article 9(2)(a) UK GDPR / EU GDPR) to the automatic sorting of my child's photos with a face-grouping tool (SmartCull, the photographer's data processor). To group the photos by child, the tool derives facial features from my child's face, which constitute biometric data. I understand that:
  • the processing takes place in the European Union, on the provider's servers;
  • the photos and facial features are not passed to any third party and are never used to train an AI model;
  • the facial features serve only to group the photos and are deleted automatically within 30 days of the upload or, where an ordering gallery is open, of the ordering deadline.

Declining point 2 does not prevent my child from being photographed: their photos are then excluded from automatic sorting and selected by hand by the photographer, or left out of the gallery (chosen procedure: ).

I may withdraw either consent at any time, without giving reasons, by contacting the photographer (details above); withdrawal does not affect the lawfulness of processing carried out before it. I have the right of access, rectification, erasure and restriction, and I may lodge a complaint with the Information Commissioner's Office (ico.org.uk) or my local supervisory authority. The photos are kept by the photographer for as long as needed for ordering, then deleted under their retention policy.

Place:
Date:
Signature of parent / legal guardian: